OHS Insider includes policies that you can modify to use in your own organization. Finding these is simple, but modifying them to suit your own purposes can be slightly more complex. We'll go over some tips to make this easier on you.
First find the policy you want to modify. Each policy will have a PDF and a DOCX version. PDFs are harder to edit, but if you're familiar with editing them using Adobe software, that may be the way to go for you. However, we're going to talk about using Word to modify the DOCX version of the file.
Once you've found the policy you want to modify, go ahead and download the DOCX version using the link at the bottom. Once it's downloaded, you can open it in Word and start modifying it.
The first page is a cover page that looks something like this:
We can leave this as is for now, though you'll want to delete it later when you've finalized the policy.
Next you'll get the actual policy. The first line will be a note making sure you know to adapt the policy to your own organization before using it. You can delete this.
Next will be the policy itself. The first thing to do is get your organization's name in there. Typically, we will have something like "ABC Company" throughout. You can do a search and replace to replace this with your own organization's name.
To search and replace, hit Ctrl+F, then change the mode to Replace. Type "ABC Company" in the first box, then your own organization name in the second, and click Replace All. It should look something like this:
From this point, it's up to you how you want to modify it. Carefully read the policy and make sure that it lines up with what you want. You can delete, add, or modify anything in this document. You may want to add specifics for your company, such as department names, specific rules you have, or anything else unique to your organization.
Once you're done, make sure to delete the first page, and save the document. You can then print it, save it as a PDF, or distribute it in any manner you see fit.